1.      Objectives

2.      Overview

3.      Service Standards

4.      Transit Accommodation

5.      Room rents of Dak bungalows

6.      Allotment of Government Quarters

7.      Repair and maintenance of Govt Quarters

8.      Rules for allotment of Government Quarters

Lakshadweep Public Works Department is the construction Agency for the Lakshadweep Administration and for other Central Government Organizations functioning in Lakshadweep.  The PWD is in charge of Planning, Designing, Construction and maintenance of Buildings, Roads, Flood control, Water Supply, Sewage systems and Town planning activities in Lakshadweep islands. 

Objectives :-

The Department never made Compromises  in achieving its goal viz betterment of Lakshadweep and an attempt has also been made to provide better more responsive administration and effective services to the public, the citizen’s charter is being brought out with a view to introduce greater  transparency.

Contents:-

The Citizens Charter contains the publics entitlement to the services of Public Works Department, Standards of services, access to general information, layers of decision making and time bound schedules of different services.   

Over view and layers of Decision making:-

 The Public works department functions under the Lakshadweep Administration and its Head office is located at Kvaratti.  The Superintending Engineer is the Head of the department.  There are One Circle, three Divisions and twelve Sub-divisions  under this department. An Architectural&Town and Country planning wing also factions under the Circle office. The total islands of Lakshadweep are considered as a circle , which is divided in to three Divisions headed by Executive Engineers  , to provide easy access  the divisions are further divided in to sub divisions under the Assistant Engineers located in each inhabited islands except Bitra.  The circle headed by Superintending Engineer . The Division head quarters are at Kalpeni, Amini and Kochi. The area of jurisdiction of the divisions and layers decision making is as shown below.

Service Standards:-

We are committed to render highest standards of service to you.  This charter sets out the standards for various services so as to improve our service to you. The following are the various fields of public services rentered by this Department

1)Allotment of Transit accomodation:-

          There are Dack Bungalows in all the islands and one each Rest houses at Kavaratti & Amini , In addition to this there is a Circuit house, a Single officers barrack and an Annex to Govt. house in the capital island of Kavaratti which are managed by LPWD Sub divisions in the respective islands including the allotment of rooms.  But Room allotment to Circuit house, Annex to Govt. House and rest house at Kavaratti is done by Protocol Department.  Both A/C and Non A/C rooms are available.  

ROOM RENT - DACK BUNGALOWS AND REST HOUSES

Officers from Govt: of India/States/UTS visiting islands on official capacity for the purpus of U.T.Administration will be treated in par with Govt: Servents on duty. The allotment of rooms will be in the following order of periority

                        1.Govt: servents on duty according to seniority

                        2.Govt: servents not on duty

                        3.Non Officials (islanders)

                        4.Tourists.

    In the case of accommodation for all categories except Govt: servants on duty, they have to get it reserved at least 30 days in advance subject to availability.  For Reservation contact the LPWD Assistant Engineers in the respective islands. The detailed addresses are given under the Citizens charter.

2) Allotment of government quarters :-

a)            The government quarters  is allotted to the Government employees who are       working in a different place other than there Home town. There are Local accommodation Boards (LAB) for the allotments of quarters in each islands ,  in addition to this there is a Central Accommodation Board (CAB) as an appellant authority at the capital island of Kavaratti . The CAB is also responsible for the allotment of Type IV and V quarters at Kavaratti.  The Superintending Engineer is the member secretary of CAB.  

b)                    The Assistant Engineer Or Junior Engineer LPWD in each island is the member secretary of the Local Accommodation board.  

d)        Application forms are issued free of cost in the respective Offices of the Assistant Engineers/Junior Engineer concerned in the respective islands. Filled application forms must be submitted to the member secretary through the Head of office of the Employee.  

e)                    The allotment will be made when and where a vacancy comes .    The board  will consider the eligibility of each application in hand at the time of vacancy and will issue allotment orders.

f)          The complaints related to allotments will be received by the secretary CAB.

g)                    The Allotment rules and Orders related are

OFFICE OF THE

SUPERINTENDING ENGINEER

LAKSHADWEEP PUBLIC WORKS DEPARTMENT

KAVARATTI -682 555

F.NO.2/1/935/90-CAB                                               DATED 4^TH AUGUST 1992.

RULES FOR ALLOTMENT OF RESIDENTIAL

ACCOMMODATION IN LAKSHADWEEP

Whereas, it has become necessary to modify the existing rules for allotment of residential accommodation framed by the Administration consequent on the large number of Govt. Officials residing in different islands without having sufficient suitable Govt. accommodation available for their residential purpose.

The Administrator, Union  Territory of Lakshadweep hereby makes the following rules for allotment  of Govt. residential accommodation to the officers of the Lakshadweep Administration in  super cession of all the previous rules and orders on the subject.

1(a) The Administrator, Union Territory of Lakshadweep may constitute a Local Accommodation Board for each island and when found necessary.

                           (b) Administrator may also constitute a Central Accommodation Board at Kavaratti to function as an appellate authority for Local Accommodation Board.

2.         The Local Accommodation Board including the Member Secretaries will act as advisory body only.  The decision of the Local Accommodation Board will be subject to the approval of Central Accommodation Board.  Local Accommodation Board may however take it for granted that approval of Central Accommodation Board would be forthcoming in the normal course.  However in case of appeal by an aggrieved party the decision of the Central Accommodation Board will be final and binding on the applicant and Local Accommodation Board.

                           Provided that in cases where representations are made to the Administrator, the Administrator may alter the decisions of the Central  or Local Accommodation Board and it should be treated as the final allotment.

3.         When a residential accommodation falls vacant in a particular island, the allotment of such accommodation should be made with reference to the eligibility of the Govt. servants at the moment posted and working in that island and no applicant shall be entertained for advance reservation if any except with the prior approval of the Administrator.

4.         No Govt. quarters should be occupied by a Govt. Servant without allotment in his name by accommodation board or the Administrator.

5. Member Secretary of the accommodation board in each island should keep a register of Govt. servant working in each island containing the following particulars.

a) Name.

b) Designation and Office  to which attached.

c) Basic pay (exclusive of special pay, personal pay and allowances etc.)

d) Date of joining service under Central Govt, State Govt. or  other Union Territory Service, Public undertaking or Autonomous Bodies ( Only continued service should be taken in to account).

e) Date of joining in the Administration.

f)  Type of quarters to which eligible.

g) Type of quarters allotted

h) Remarks if any,

6.         Accommodation Board may allot the quarters on the basis of eligibility of each Govt. servant with reference to his basic pay as follows.

Type of quarters                                                           Basic pay

------------------------------------------------------------------------------------------------------------Type – I     Less than Rs.950/-

Type – II    Less than Rs.1500/- but not less than Rs.950/-

Type – III   Less than Rs. 2800/- but not less than Rs.1500/-

Type-  IV    Less than Rs. 3600/- but not less than Rs.2800/-

Type-  V     Less than Rs. 5900/- but not less than Rs. 3600/-

Type- VI    Rs. 5900/- and above.

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7)   Accommodation Board may make allotment to Govt. servants strictly according to seniority of the total continued service under Govt. subject to any quota fixed against specific posts ( continues service including service in any State Govt., Public Sector Undertaking, Autonomous Bodies, etc.)

8)         Accommodation Board may allot quarters in the following order of preference.

a)         Married Govt. Servant with their families in the station at the time of allotment.

b)  Woman Govt. Servants without family in the station.

c)  Govt. Servants who have not brought their families, but intend to bring their families to the station within a specified period not exceeding a month,

d)  Bachelors and other single officers.

Note :-  Family means Govt.Servant’s wife or Husband as the case may be and the legitimate children and step children wholly dependent on the govt.servants.

9)   Husbands and Wife will not get separate quarters in the same station.

10)   The accommodation board may also allot share accommodation to Govt.Servants staying along in an island without family.

a)  The allottee of Govt. accommodation can share his residence allotted to him if he has obtained written permission of the Accommodation Board.

b)  Any allottee who share the residence with other person without the permission of the Local Accommodation Board, shall do so at his own risk  In addition to any other action taken by Accommodation Board, he shall remain personally responsible for any damage caused to the residence or its precincts or any other service provided to the accommodation.

c)  If any instance/complaint is brought to the notice of Accommodation Board regarding unauthorized sharing or sub-letting of the Govt.accommodation allotted to a Govt.Employee, accommodation board shall have the discreet enquiries conducted through the Vigilance Department of the Lakshadweep Administration.  In the event of allegation/complaint found true, Secretary, Accommodation Board shall proceed to take action for cancellation of allotment in the name of  Govt. Officials after issuing necessary show cause notice, On receipt of the reply to the show cause notice,  accommodation board shall take action as deemed fit regarding cancellation or regularization of the allotment.  In the event of allegations/complaints found true, unauthorized person staying shall be liable for Civil/Criminal action against him as the facts would reveal.

d)  In case complaint/allegation of sub-letting and or unauthorized sharing of accommodation is proved true during enquiry against such Govt.Employee, he shall be debarred from the allotment of Govt. accommodation for three years.

e)  If an officer to whom the residence has been allotted, unauthorisedly subjects the residence or erect any unauthorized structure in any part of the residence or uses the residence or any portion thereto for any purpose other than that for which it is meant or tempers with the electrical or water connection or commits any other breach of the rules or the terms and conditions of the allotment or uses the residence or premises or permits the residence or the terms and conditions of the allotment or uses the residence or premises to be used for any purposes which the accommodation board considered  to be improper of conducts himself in a manner which is prejudicial to the maintenance of harmonicas relations with his neighbours or has knowingly furnished in correct information any application of written statement with a view to securing the allotment, the accommodation Board may without prejudice to any other disciplinary action that may be taken against him,  cancel the allotment of residence.

11.  It will be the responsibility of the Govt.Servant occupying the Govt. quarters that he should keep the quarters neat and clean.  He will also be responsible for the Govt. property in the quarters.

a)  If an officer fails to accept allotment of a residence within fifteen days or fail to take possession of that residence after acceptance within fifteen days from the date of receipt of letter of allotment from the Accommodation Board,  the allotment will be automatically cancelled and he will not be eligible for another allotment for a period of one year from the date of allotment letter.

12)  The occupant of the quarters on vacation should hand over the vacant possession of the quarters then and there to the Member Secretary or any other person authorized in his behalf from time to time failing which the Govt.Servant concerned will be charged rent for the period he keeps the vacant quarter for more than a month as decided by the Administrator from time to time.

13)  A residence allotted to an officer may be retained on the happening of any of the events specified in column 1 of the table below for the period specified up the corresponding entry in col.2 there-of, provided that the residence is required for the bonafied use of the officer or members of his family.

------------------------------------------------------------------------------------------------------------Events                                                                          Permissible period for

                                                                                    Retention of residence

------------------------------------------------------------------------------------------------------------

1.   Resignation, dismissal or removal from

                           Service, termination of service, termina-

                           -tion of service or unauthorized absence

                           Without permission.                                       1 month.

2.   Retirement or terminal leave                                    4 months

3    Death of the allottee                                                6 months

4.   On proceeding on Foreign Service in

                                    India.                                                                2 months

5.   Temporary transfer in India or transfer

                           To a place outside India.                                            4 months

6.   Leave (other than leave to retirement,                      for the period of leave but not

                             Refused leave, terminal leave, ML.,              exceeding four months.  For the

                            Maternity leave or study leave.                                  Period of maternity leave plus

                                                                                                            Leave granted in continuation

                                                                                                            Subject to maximum of five

                                                                                                            Months.

7.   Leave preparatory to retirement or              for the full period of leave on

                           Refused leave, granted under F.R 86              full average pay subject to a

                            Or earned leave granted to Govt.                              Maximum of 180 days in the

                           Servants who retire under FR.56 (j)                           case of leave preparatory to

                                                                                                            Retirement and four months in

                                                                                                            Other cases inclusive of the

                                                                                                            Period permissible in the case

                                                                                                            Of retirement.

8.   Study leave in outside India.                           (a)   In case the officer is in occu-

                                                                                                             pation of accommodation

                                                                                                            below the his entitlement for

                                                                                                            the entire period of study leave.

                                                                                                (b)        In case the officer is in occupa                                                                                                    tion of his entitled type acco-

                                                                                                            mmodation for the period of

                                                                                                            study leave but not exceeding                                                                                                  six months provided that where

                                                                                                            the study leave extends beyond

                                                                                                            Six months he may be allotted

                                                                                                            Alternative accommodation, one

                                                                                                            Type below his entitlement, on

                                                                                                            The expiry of six months or from

                                                                                                            The date of commencement of the

                                                                                                            Study leave if he so desires.

9.   Deputation out side India.                                       For the period of deputation but

                                                                                                             Not exceeding six months.

10.  Leave on Medical ground.                         Full period of leave.

11.  On proceeding on training.                         For full period of training.

14.       If an eligible quarter is not available, the Govt. Servant is obliged to occupy the quarters allotted to him below his entitlement without, of course, affecting the interse seniority.  Normally type I quarter will not be allotted to officials other than entitled according to clause 6,  not even under the one below entitlement clause.

15.       The priority date for a particular type of quarters will be reckoned from the date of govt. servants become eligible for the same with reference to his basic pay.   However for allotment of quarters below his entitlement his total seniority will be taken into account.

16.       No-Go Servants should be accommodated in a quarter above the type in which he/she is entitled to except with specific orders of the Administrator or in case of earmarked accommodations.

17.       The following posts are made eligible for specific allotment irrespective of seniority as mentioned under clause-7.

1.         Administrator

2.         Collector Cum Dev. Commissioner

3.         Counselors

4.         Superintendent of Police

5.         Superintending Engineer, PWD

6          Executive Engineer, PWD

7.         Director of Medical & Health Services

8.         Sub Judge

9.         Director of Fisheries

10.       Director of Agriculture

11.       Director of Industries

12.       Director of Social Welfare

13.       Director of Animal Husbandry

14.       Director of Education.

15.       Asst.Executive Engineer (Ele)

16.       Registrar of Co-operative Societies

17.       Port Officer

18.       Settlement Officer

19.       Secretary (Administration)

20.       Principal in Colleges of Islands

21.       Vigilance Officer

22.       Research Officer (Planning)

23.       Asst.Manager (Tech) Press

24.       Asst.Engineers PWD in each island

25.       One Asst.Engineer(Ele) and Junior Engineer(Ele) in each islands.

26.       Deputy Superintendent of Police

27.`      One Junior Engineer, PWD in each island

28.       Deputy Superintendent of Police of MPSAF

29.       Circle Inspector/Sub-Inspector of Lakshadweep Police in each island.

30.       Fire Service Officer.

31.       Massifs in islands.

32.       Medical Officer in charge of Hospital/Primary Health Centre I all islands

33.       All Doctors in islands.

34.       ECG and X-Ray Technician in islands.

35.       Head Master of High School in each island.

36.       Block Development Officer/Addl.Sub-Divisional Officer in islands

37.       Deputy Collector, Minicoy

38.       CA to Administrator

39.       Two staff nurses attached to Hospital/Primary Health Centre in all islands.

40.       One maternity Assistant attached to Hospital/Primary Health Centre in all islands

41.       Education Officers

42.       Govt. Servant on deputation to Lakshadweep Administration.

43.       Port Assistant in all islands.

44.       Managing Director, Lakshadweep Development   ]  with prior

                                    Corporation                                                              ]  approval of

45.       Manager ( SPORTS)                                                ]   Administrator

18.       Allotment strictly with reference to rules may be made by the Member Secretary of each island with the approval of the concerned Local Accommodation Board.

19.       Essential Hospital Staff declared from time to time should be accommodated near to Hospital/Primary Health Centre.

20        Govt.Servants of other Central Govt. Organisation working in islands may also be considered for allotment according to their eligibility and seniority at par with the Administration officials.

21.       When a  Govt. Servant moves on transfer he should obtain a surrender certificate from the concerned Member Secretary to show that he has surrendered the Govt. quarters allotted to him in that station.   If he was not allotted any Govt. accommodation, a certificate to this effect may also be obtained from the Member Secretary.

22.       When a Govt.Servant applies to a Govt. Quarters in the new station, application should accompany a surrender certificate from the Member Secretary of the Local Accommodation Board of his previous station.  Applications along with the surrender certificate will only be admitted by the Member Secretary for registering his application for allotment of quarters in the new station.

23.       Constitution of Central Accommodation Board and Local Accommodation Boards would be as under:

Central Accommodation Board

--------------------------------------

1.         Executive Engineer, PWD, Kavaratti                             Chairman

2.         Director of Education.                                                   Member

3.         Director Medical Health Services.                                 Member

4.         Deputy Superintendent of Police                                   Member

5.         Secretary ( Administration )                                          Member

Local Accommodation Board

1.         Addl.Sub-Divisional Officer/Deputy Collector/             

                           Sub divisional Officer in islands.                                             Chairman

2.         Junior Engineer, PWD                                                  Member Secretary

3.         Head Master, Govt.High School                                               Member.

4.         Medical Officer/Dental Surgeon, Kavaratti                                Member.

However, if any change is required such change can be made by the Superintending Engineer, PWD from time to time.

24.       Administrator may in unavoidable circumstances allot quarters out of turn with reference to the circumstances of each case.

25.       The Superintending Engineer,LPWD will be the Appllete Authority for the Central Accommodation Board and any dispute in allotting the residential accommodation shall be referred to the Superintending Engineer, Lakshadweep PWD, Kavaratti whose ruling shall be final and binding on all concerned.  If required the Superintending Engineer may take the advice of the Central Accommodation Board from time to time.

26.       These rules shall come into force with immediate effect.

Sd/-

( A.M. KASMIKOYA )

To

                           The Chairman/Member Secretary/Members

                           Local Accommodation Board in all islands

                           The Chairman/Member Secretary & Members

                           Central Accommodation Board at Kavaratti.

                           All Departmental Heads/ Offices in all Islands

                           Secretariat, General Section, Kavaratti

Copy to all Asst.Engineersa (PWD) in islands

Copy to the Executive Engineer, PWD, Kavaratti/Amini/ Cochin.

ADMINISTRATION OF THE

UNION TERRITORY OF LAKSHADWEEP

PUBLIC WORKS DEPARTMENT

KAVARATTI – 682 555

F.NO. 33/2/1370/02-C5                                  Dated 7.8.2002

O R D E R

                           Sub : Amendment to the Rules for Allotment of Residential Accommodation

                                    In Lakshadweep – Regarding.

                           The following amendments to the existing rules for allotment of residential accommodation in Lakshadweep issued vide F.No.2/1/935/90-CAB dated 4.8.1992 is made with immediate effect.

1.                        Clause 6 regarding the eligibility of quarters with reference to the basic pay of the Government servants substituted as follows.:

----------------------------------------------------------------------------------------------------------

                                    Pay Range                                Entitled Type

----------------------------------------------------------------------------------------------------------

                           2550 – 3049                                                 I

                           3050 – 5499                                                 II

                           5500 – 8499                                                 III

                           8500 – 11999                                               IV

                           12000 and above                                          V

------------------------------------------------------------------------------------------------------------

2.         Clause 13 regarding retention of quarters on various reasons shall be read as follows.

------------------------------------------------------------------------------------------------------------           

                           Events                                   Permissible period for retention of residence

------------------------------------------------------------------------------------------------------------1.   During leave                       Up to maximum period of one month free of rent subject to

                                                            the condition that he is likely to return to the same post

                                                            from which he proceeds on leave.

2.  Female Officer                     During the entire period of maternity leave free of rent,  

                                                            Maternity leave provided that the accommodation is not required for the

                                                            Substitute, if any, engaged during the absence on leave of

                                                            The officer concerned and she is likely to return to the

                                                            Same post from where she proceeds on leave, no additional

                                                            Accommodation will be provided to the substitute.

3.  On transfer                          First 15 days free of rent and thereafter on payment of rent

                                                            under FR 45-A for a period not exceeding one month from

                                                            the date of handing over charge.

4.  On death of the                    Family may retain the residence free of rent for a period

                            Officer                                  of one month from the date of the officer’s death, and

                                                            Thereafter for a further period of 3 months on payment

                                                            Of rent under FR 45-A.

5.  On resignation,                    Rent-free concession cease from the date of resignation

                                                             dismissal or removal     dismissal or removal.

6.  On retirement.                     No rent-free concession; but can be retained for a period

                                                            of one month on payment of rent under FR 45-A.

------------------------------------------------------------------------------------------------------------

3.  In clause 17, the following posts are also added for specific allotment irrespective of seniority.

S.No.46 :  Officers from DANIL and DD and DNH Civil Services Officers.

                           47 :   Deputy Conservator of Forests.

4.         In Clause 23, Central Accommodation Board and Local Accommodation Board, Kavaratti are as under with the insetions followed.

                                    CENTRAL ACCOMMODATION BOARD

1.         Secretary (PWD)                                 Chairman

2.         Secretary (Finance)                              Member

3.         Superintending Engineer                        Member Secretary

                                    LOCAL ACCOMMODATION BOARD

1.         Collector cum Dev. Commissioner                    Chairman

2.         Director of Education                                        Member

3.         Director Medical & Health Services                  Member

4.         Superintendent of Police                                   Member

5.         Superintending Engineer                                    Member

6.         Secretary ( Administration )                              Member Secretary

The Local Accommodation Board at Kavaratti may make allotment for type I, II & III quarters, but excluding the quarters attached to the Lakshadweep House.  Central Accommodation Board may make allotment for the type IV and V quarters at Kavaratti

                           Any dispute in allotting the residential accommodation by Local Accommodation Board may be referred to the Central Accommodation Board.

5.         Clause 25 is substitute as :

                           The Administrator will be the Appellate Authority for any dispute over the decision/allotment of residential accommodation by Central Accommodation Board.

                                                                                                                        Sd/-

                                                                                                            ( PUKH RAJ BUMB )    

Commissioner and Secretary ( Works )

To

                           The Chairman/Member Secretary/Members of

                           Central Accommodation Board.

                           The Chairman/Members Secretary/Members of the

                           Local Accommodation Boards.

Copy to    1) All Departmental Heads/ Offices in islands

                             2) P.A to Administrator/CDC/Secy(Works)/SE,PWD

                             3) All Executive Engineers of PWD

                             4) All Assistant Engineers of PWD

                             5) Secretary ( Administration), Sectt, Kavaratti.

ADMINISTRATION OF THE

UNION TERRITORY OF LAKSHADWEEP

PUBLIC WORKS DEPARMTNE

KAVARATTI – 682 555

F.NO. 33/02/1798/02-C5                               Dated 22.10.2003

O R D E R

                           Sub :- Constitution of Local Accommodation Board for Kavaratti –

                                    Regarding.

                           Ref :- Order F.No. 33/2/1370/02-C5   Dated 7.8.2002

                           The Local Accommodation Board for Kavaratti constituted vide reference cited above is reconstituted with the following officers with immediate effect.

1.         Additional District Magistrate, UTL, Kavaratti   Chairman

2.         Sub Divisional Officer, Kavaratti                                   Member

3.         Dental Surgeon,IGH, Kavaratti                         Member

4          Head Master, G.S.S.School, Kavaratti             Member

5.         Assistant Engineer PWD (Housing), Kavaratti   Member Secretary

                           The other conditions contained in the above referred order shall remain unchanged.

                                                                                                Sd/-

                                                                                    ( PUKH RAJA BUMB )

Commissioner & Secretary ( Works )

To

                           The Officers concerned.

Copy to all Departmental Heads/ Offices at Kavaratti for general information

Copy to PA to Admr/CDC/Secy(W)

Copy to    1) Director of Education, UTL, Kavaratti

                             2) Director Medical & Health Services, Kavaratti

                             3)Superintendent of Police, Kavaratti

                             4) Superintending Engineer,PWD, Kavaratti

                             5) Secretary ( Administration ) Kavaratti.

3.  Repair and maintenance of Residential and Non Residential Buildings:-

Adress of Persons to be contacted:-